Instructor Systems

Contact the department offering the course.

Each department identifies instructors in the Student Information System. Instructors (faculty and graduate assistants appointed as teaching assistants) on a section-by-section basis.

Yes, they can be given access. Contact the department offering the course.

College Security Administrators grant access to other academic personnel as appropriate.

No.

A flag of "H" (Honors) will display under the HNR (HONOR) heading for the student.

The student should be advised to enroll formally in the class by contacting the department offering the course. University Policy does not permit students to attend class unless they are officially enrolled with the appropriate fees paid. A student's name will appear on your class list when that has been done.

You may email the student and suggest they contact the Office of the Registrar at reg@msu.edu or call 355-3300.

Current semester class lists are updated every 20 minutes. Other semester class lists are updated once daily.

See the Grade Reporting Schedule.

To enter final grades for one of your course sections, click on the appropriate section to display the Grade Reporting Form. You may enter some of the grades and select "Save for later". Grades are saved for you to finish at a later time, but before the deadline. Final submission of grades cannot be accomplished until a grade is entered for every student. By selecting the "Submit final grades to the Office of the Registrar" the grades will be sent to the Office of the Registrar.

The student is not eligible to receive a grade. University Policy does not permit a student to attend class unless they are officially enrolled with the appropriate fees paid.

If a student officially dropped the course after the middle of the semester, the course should already be graded. If the student did not officially drop the course and if the student did not complete the requirements for the course, you should record a failing grade of 0.0, F (Law) or N if a P/N graded course.

The instructor of the enrolled section will submit a 0.0 or F (Law) grade (or N if a P/N graded course) for the student since the student did not attend the section. An Administrative Action Form will have to be completed in order to change the enrollment and submit the correct grade.

Grades are displayed in the Graded Class List section of the Instructor menu within 1 day of submission.

If you clicked on the "Submit Final Grades to the Office of the Registrar" button at the bottom of the page and received an email confirmation from the Office of the Registrar, then allow one day for the Graded Class List to be updated.

An Administrative Action Form will need to be submitted.

If grades are not finalized and submitted on time, students will receive a grade marker of NGR (No Grade Reported) for the course, graduation could be denied, transcripts will be incomplete and reports such as ASUS (Academic Standing of Undergraduate Students) may be inaccurate.

When grades are not submitted by the deadline, students will receive "No Grade Reported" (NGR) for the course. Instructors must complete the Late Submission of Grades form in the Administrative Action Form System. After the instructor has completed the online form, it will be reviewed by the Department Chairperson and the Associate Dean of the Course. The Office of the Registrar will only accept late grades via this form.

Either another authorized user is entering grades for the class or the Grade Reporting Form for the class was not exited properly.

In the first case, you will be able to enter the Grade Reporting Form for the class once the other user exits. However, if the other authorized user submits the final grades to the Office of the Registrar, the status will change from "Temporarily unavailable" to "Grades have been submitted" and you will not be able to adjust/enter grades.

If the Grade Reporting Form for a class was not exited properly (i.e. not using the "Save for later" button, the "Submit final grades to the Office of the Registrar" button or the browser back button), all users will be locked out of the class for 30 minutes. This is a security precaution.

Files are accepted in CSV-Simple and CSV-Class List formats. View file specifications and examples.

Please take care to note the file layout and sort orders as listed in the file specifications. Files not containing the correct file layout and/or not sorted in the correct order will result in an unsuccessful upload.

Please note: The first row of the upload file must be field names as specified. Only sections belonging to the same course may be uploaded in the same file. Distinct courses must be uploaded separately.

• Instructors may complete an EASE report on any or all students enrolled in their course(s) at any time during the semester and as many times as they deem appropriate.
• Completion of all fields is not required to submit a report. A comment field is available and brief comments are helpful but will only be saved if a selection is made in at least one of the data fields.
• Students will receive an email indicating reported data measures. Comments will only be shared with the student if the "share comments with student" box is checked.
• Academic advisors are notified when the student's current Grade is less than a 2.5 and/or the responses to Attendance and/or Engagement are "Intermittent" or "No". In these cases, the student is asked to meet with their instructor and told that they may be contacted by an advisor. When an academic advisor contacts a student, it will be noted in the EASE system for the instructor to view via the "EASE Report Status & Archive."
• Certain populations of students (e.g. athletes or Spartan Success Scholars) are indicated on the reporting form with an * indicating that an EASE report is required. Accordingly, instructors will be notified via email one week before these are due.
• Upload feature: Instructors can upload EASE reports. Use the "EASE Format" download option on the Class List page for a correctly formatted class file.

In accordance with the Higher Education Opportunity Act of 2008 (HEOA), institutions must make required, recommended, and supplemental textbook and other material information available to students, before they enroll, through the class schedule and to bookstores for ordering. This process is also audited by a number of administrators at MSU, including the Provost.

Purposes of providing this information to students:

• Affordability: Providing detailed textbook information early on gives students an opportunity to manage their finances more effectively by comparing prices and seeking out the most cost-effective options including purchasing used books, renting, or accessing digital versions.
• Transparency: With all textbook information readily available, students are better informed about the required materials for their courses.
• Accessibility: Ensures students have required materials before the start of the course.
• Academic Success: When students have the necessary textbooks and materials, they are better prepared to engage fully with their coursework which can positively impact their academic performance.

Non-compliance can result in institutional penalties, including potential loss of federal funding.

Go to the Textbook and Supplemental Materials section within Instructor Systems, or navigate there with the following instructions:

Office of the Registrar website > Faculty & Staff > Instructor Systems > Textbooks and Supplemental Materials

You will be prompted to log in with your NetID.

Select "NO MATERIALS REQUIRED."

Departments can mark entire courses or individual sections as "No Materials Required."

This verifies no materials are required and ensures the institution is compliant to federal requirements.

There is a checkbox to indicate if the material is required or optional.

Our goal is to provide the most accurate information as soon as possible. In this instance, the federal legislation sets the deadline as the day of enrollment.

If material for a section is not found, reminder email messages will be sent to the instructor:

• Fall: Once a month (April-August), before the full undergraduate term starts
• Spring: Once a month (November-January), before the full undergraduate term starts
• Summer: Once a month (March-May), before the full undergraduate term starts

Information may be updated at any time in the textbook information system. Updates will be reflected immediately (real time) on the web schedule of classes.

Textbook and supplemental material information should be entered into the system by college or department administrators even if no instructor of record has been assigned to the course.

The textbook and supplemental material input section contains a look-up feature where you can search for your textbook by author and title. If you cannot locate your textbook/material, please provide as much information as you can.

If you cannot remember your MSU NetID and/or password, visit the MSU NetID site for information and instructions.

All information in the Instructor System is secure (encrypted). Only users with the proper authorization can view and/or input data.

It is suggested that you enter your grades as soon as possible. If the system becomes too "crowded" on the last day to enter grades, the system may be slow and you may not be able to enter all of your grades on time.

If you are trying the Grade Upload for the first time, you may want to attempt to upload only one section at a time. The instructions for grade uploading can be found on the Grade Upload page. If you do not understand the grade upload process, you must use the Grade Reporting Form on the menu.

For security purposes, your connection to the system will terminate after 20 minutes if there has been no activity. "Activity" means changing screens/pages within the system. You will be warned, with pop-up boxes, as you get closer and closer to timing out.

To end your session in the Instructor System, be sure to log out of the system. You can log out from the main menu. As an added security measure, especially for users working in a public setting, close all browser windows.

Cookie Use: Cookies are simply used to track your access as you move through the Instructor System. If your browser is not set to accept cookies, you must turn them on. Consult the help files for your browser for instructions.