About Us

Organizational Overview

The Office of the Registrar is an academic service unit, reporting to the Associate Provost for Academic Services. In collaboration with the Office of Admissions and the Office of Financial Aid, the Office of the Registrar provides services and information to students, faculty, staff, and other constituencies. Our core functions include: academic records and transcripts; certificates and diplomas; classroom and event scheduling; degree certification; enrollment and registration; grade collection and recording; fee classification; student athlete and veterans certification; and transfer credit processing. In addition, we provide support for the curriculum and lead internal, cross-unit, and institution-wide initiatives.

The organizational structure for the Office of the Registrar is shown on our organizational chart (pdf).

Our main office is located at 426 Auditorium Rd., Room 150, Hannah Administration Building, East Lansing, MI. We are available to assist students, faculty and staff, and the general public in person during the hours of 8 a.m. to 4:45 p.m., and via phone 9 a.m. to 4:45 p.m., Monday through Friday. Our contact information is listed below.

Mission

Steward academic records and data accurately, effectively, and efficiently.

Vision

Anticipate and support the needs of the campus community and continuously challenge ourselves to provide exemplary services and solutions.

Values

The Office of the Registrar strives to:

link operational and behavioral decisions with strategic goals;
provide exceptional service;
foster an environment of ongoing learning, growth, and teamwork;
consistently examine policies and procedures with a mindset towards improvement;
engage in active, two-way communication with each other and the campus community;
be innovative in how we utilize technology; and
effectively communicate and administer federal, state, and institutional policies and legislation.

Primary Responsibilities

Academic Records

maintain student academic records and data from 1855 to present
produce transcripts for current and former students
manage end-of-term processes to include recording grades, calculating GPA, and processing academic status decisions
process subpoenas in compliance with FERPA
process students' requests to restrict directory information
monitor students' progress toward degree requirements, certify students' completion of requirements, and issue diplomas and certificates
post teacher certification recommendations to student academic records
manage enrollment and degree verifications
oversee reporting to the National Student Clearinghouse and updating students' records
publish and maintain the Dean's List
support admit-to-upper school and change of major processes
conduct record verification for posthumous degree requests
records retention and imaging
manage processes associated with dual and linked programs
manage general person functions such as address changes, deceased student processes, ethnicity reporting, gender changes, name changes, and tracking majors

Compliance and Articulation

review requests for transfer credit, process requests for equivalency determination, update equivalency tables, and update student academic records
provide training to the campus community regarding FERPA and MSU's Access to Student Information policy
certify student-athletes in compliance with university, Big 10, and NCAA regulations
oversee lifelong education processes including admission applications, advising, enrollment, and academic record functions
process readmission applications
process graduate assistantships
create and publish the commencement program
review and serve as a repository for articulation and consortium agreements
manage enrollment processes and academic records for special student groups such as the CIC course share, Post-Doctoral appointees, Study Abroad, Traveling Scholars, Visiting International Professional Program, and Great Plains Interactive Distance Education (GPIDEA)

Registration Services and Classroom Scheduling

oversee all facets of enrollment and registration related processes, including student withdrawals from the university
schedule university classrooms and computer labs for courses and events
edit work copy by examining class scheduling data to ensure alignment with grading, refunding, reporting, and academic policies and procedures
schedule final examinations and publish final exam schedules
assist students using veterans education benefits; identify and explain education benefits, services, and resources
coordinate and oversee Continuing Education Units (CEUs)
oversee marketing and administration of Summer Study
pre-enroll incoming students into core classes prior to Academic Orientation Program
provide enrollment-related support during Academic Orientation Programs
establish and manage refund and grading deadlines for all course sections
determine in-state fee classifications
determine and process refund appeals
manage enrollment process for China Turfgrass Program

RO Technology Services

specialize in student data extraction, reporting, and dissemination
work closely with University Systems Support Team to support the Student Information System, Degree Navigator, Athlinfo, and other systems
maintain and support systems including but not limited to: academic integrity, academic progress reporting, academic programs, courses, degree audit, early course reservation, electronic student academic folder, emergency contact system, event scheduler, pre-enrollment, readmission, Registrar's Office Instructor System, satisfactory academic progress, Schedule of Courses, subterms, textbook, transfer credit articulation, web enroll, and work copy
produce census, end-of-term, and ad-hoc reports for the campus
manage access to the Student Information System and Office of the Registrar web systems

Curriculum and Catalog

provide support related to curriculum, academic policies, and procedures
create, publish, and update the following resources: the academic calendar and the University catalog (Academic Programs and Course Descriptions)
update and maintain academic program information in Degree Navigator, and load courses into the Student Information System

Cross-functional

comply with and educate the campus about state and federal legislation
provide enrollment services related support to the College of Law
assist with course demand analysis, providing academic and administrative units with data
facilitate non-attendance reporting to ensure compliance with Federal legislation
provide support to commencement ceremonies
represent the Office of the Registrar, MSU, and the profession within the State of Michigan, regionally, and nationally

About Us

Organizational Overview

Mission

Vision

Values

Primary Responsibilities

Conference Presentations

Important Information

Telephone

Fax

Email

Important Links