Data Request Form

If you have an MSUNet ID, please log in now. This will assist in the verification and/or consideration of your data request.

If you received an email from the Registrar's Office and need to pick up a data request, please go to the Data Request Pickup page.

All data requests are subject to approval and compliance with FERPA(Family Educational Rights and Privacy Act) and University policy. Michigan State University does not release student names and addresses for commercial purposes. For the full University policy, see the Michigan State University Access to Student Information in the General Information, Policies, Procedures and Regulations section of Academic Programs.

Requests should only be for data under the purview of the Registrar’s Office. An overview of that data can be found on the About Us page.

If requesting Admissions or Financial Aid data, please visit Academic Services: Request for Student Data for more information. The Registrar’s Office does not provide Admissions or Financial Aid data, e.g. Pell eligibility.

Sets of data will be provided but not extensive formatting, data manipulation or calculation, e.g. time to degree; if needed, these will need to be completed from the provided data set by the requestor.

For information concerning mass e-mail distribution and/or procedures related to conducting approved research involving surveys, please review the Guidelines Regarding Bulk E-mailing by Internal Users on MSUnet.

If your request is for a Registered Student Organization, please select Registered Student Organization in the Your College drop-down to have it reviewed by Student Life.

If you represent an off-campus organization, please select Other (off-campus/public/not listed below) as Your College.

Requests for data will be fulfilled in the following priority order:
  1. Executive-level administration requests.
  2. Government requests, such as FOIA or Solomon Amendment;
  3. Office of the Registrar operational needs;
  4. Data needed for critical University office operations such as accreditation;
  5. IRB requests;
  6. Other University office requests;
  7. All other requests such as student groups. Note: Student groups are limited to no more than two requests per semester.

Date of Request:
Sunday, 10/1/2023

*separate multiple addresses with a semi-colon.

Delivery Options

Description and Purpose
Please be as specific as possible indicating the criteria and output fields. Please also indicate your perceived priority order, e.g. priority=6 for a general college request for data.

Common criteria are semester (e.g. fall 2020), student level (e.g. all, undergraduate, graduate – masters and/or doctoral, professional – Human Med, Osteo Med, Vet Med), major(s) (include specific codes), and courses (indicate subject and course numbers).

Common output fields include name, email address, and address (local and/or permanent).

Important: If you do not include the purpose of your data request, your data request may be denied.

Once you have submitted the request, you will have the opportunity to upload any supporting documents (PID lists, IRB application, etc.).
If approved, your data request (including email messages to students) will be completed according to the priority order indicated above followed by a first-come, first-serve basis. Data requests are not queued for processing until fully approved. Fulfillment during busy times can take up to 2 weeks or longer.

Completion date of data requests cannot be predicted as each data request in the queue can take a different amount of time to complete.

Delivered data may only be used for the purpose as stated in the request. The recipient of data is solely responsible for the maintenance of the confidentiality of the information as established in the Family Educational Rights and Privacy Act and Michigan State University Guidelines Governing Privacy and Release of Student Records.