Helpful Hints

• For a detailed explanation of the University's grading systems, consult the General Procedures and Regulations section of Academic Programs and scroll down to Grading Systems.
• The Instructor should initiate an online Administrative Action for the correction of a grade; see Academic Programs. If the Instructor cannot initiate the action, the Department Chairperson or the Associate Dean of the Course should submit the correction.
• The Instructor, Department Chairperson of the Course, Associate Dean of the Course, and Associate Dean of the Student's College need to approve or deny the following: Add a Course, Drop a Course, Enrollment Correction, Credit Hour Change, Grade Change, and Extension of Conditional Grade.
• The Associate Dean of the Student's College initiates the following: Grading Option Change, Late Drop without a Grade, Late Drop with a Grade, and Move Course to a New Level. The Instructor must assign a grade to the Late Drop with a Grade action.
• The Instructor, Department Chairperson of the Course, and Associate Dean of the Course, need to approve or deny the Late Submission of Grades form.
• If an action is denied, prior approvers will be notified by email. Access the Current Status and Archive List from the menu. The status for the denied action will have the message: Action Denied. To view details, click on the Form ID.
• You cannot edit an Administrative Action and resend; a new action must be initiated with a detailed explanation in the Reason field.
• The completion of conditional grades (I-Incomplete, DF-Deferred, ET-Extension, CP-Conditional Pass) is accomplished through direct entry into the Student Information System. Only colleges and departments can enter the final grades. Instructors do not have access.
• For administrative actions on students not active in the last two years, you will need to print the hardcopy Administrative Action Form (PDF).
• If you receive an email message indicating an Administrative Action (Form ID #) is waiting for your review and the form is not in your "Review and Approve/Deny" list, go to the Current Status and Archive List or Search forms based on Form ID to check the status of the form.