Academic Programs Catalog

Graduate Education

Enrollment and Registration


Academic Advisement

Each student is assigned a member of the faculty who serves as the academic advisor. The name of the advisor is included with other information which is mailed to the student before registration. Each student's program is planned with, and must be approved by, the advisor, and changes may be made only with the advisor's approval.

The students should report first to the office of the assigned academic advisor in order to plan the schedule of courses for the semester.



Enrollment, Fees, and General Information

Information relating to enrollment, payment of fees, credits, changes in enrollment, the grading system, and other general information is given in the General Information, Policies, Procedures and Regulations section of this catalog.

 


Period Covered by Registration

Refer to the statement on Period Covered by Registration in The Academic Program section of this catalog.

 


Maximum and Minimum Credits


All Students

MAXIMUM. Graduate students may carry up to 16 credits each semester. The maximum number of credits, however, is determined by the department or school. A student load above 16 credits requires approval by the student's dean.  Enrollment in doctoral dissertation research (course number 999) credits need not be counted in determining maximum credits.

For Ph.D. students, a maximum total of 36 credits of doctoral dissertation research (course number 999) are permitted.

MINIMUM. All students using University services (faculty consultation included) for graduate work must be registered each semester. Minimum registration consists of one course of 1 credit.

 


Full-Time Students

In order to be considered full-time for academic purposes, students must carry the minimum number of credits per semester or summer session as defined below: 
  

Master's level   9 credits
Doctoral level (pre-comps)  6 credits
Doctoral level (post-comps) 1 credit
Graduate–Professional level   12 credits

All graduate assistants are classified as full-time students during the semester (s) of their appointments as long as they are enrolled for the minimum required credits for the assistantship.

Full-time status for doctoral students is defined as a minimum of 1 credit for those students who:

  1. have successfully completed all comprehensive exams and are actively engaged in dissertation research (DD status); or
  2. are doing department-approved off-campus fieldwork related to preparation of their dissertation. This off-campus fieldwork (DG status) will be granted for one semester at a time up to a maximum of three semesters. The dean's office of the student's college will request the change of status by the Office of the Registrar at least one month prior to the beginning of the semester for which the status is requested.

Federal agencies such as the Department of Education, Department of Veterans Affairs, and Department of Homeland Security may have separate and distinct full-time status requirements.


Graduate Assistants

Graduate assistants must be registered each semester in which they hold assistantships. The minimum and maximum credit loads are as follows:

For a quarter–time graduate assistant, minimum enrollment is 6 credits for master’s degree students and 3 credits for doctoral  students (including credits in courses  numbered 899 or 999); maximum enrollment is 16 credits (excluding  credits in courses numbered 899 or 999).

For a half–time assistant minimum enrollment is 6 credits for master’s  degree students and 3 credits for doctoral  students (including credits in courses  numbered 899 or 999); maximum enrollment is 12 credits (excluding  credits in courses numbered 899 or 999).

For a three–quarter–time assistant, minimum enrollment is 3 credits (including  credits in courses numbered 899 or 999); maximum enrollment is 8 credits (excluding  credits in courses numbered 899 or 999).

Minimum enrollment for doctoral students who have successfully completed all comprehensive exams is 1 credit.

Deviation from the minimum enrollment requirements listed above is permitted only during:

  1. summer session, when a 3–credit minimum enrollment is allowed for all types of assistants with 1-credit minimum for doctoral students successfully completing all comprehensive exams.
  2. the semester in which the degree is granted, when all types of assistants must enroll for at least the number of credits required to complete the degree or meet the university minimum registration requirement.

Any deviation from the maximum enrollment requirements listed above must have the approval of the dean of the college prior to enrollment.

In meeting the credit requirements, graduate assistants should be enrolled in courses that are recognized as being of graduate level unless the student's department or school has granted written permission for course work constituting an exception to this rule. Visitor credits may count as part of a graduate assistant's credit load, if approved, in writing, by the student’s department chair or unit director and the Dean of the Graduate School.


Graduate Assistant (not covered by the Graduate Employees Union Contract) Illness, Injury, and Pregnancy Leave Policy

A graduate assistant unable to fulfill the duties of his or her appointment because of illness or injury shall notify the administrator of his or her major unit as soon as circumstances permit.  Similarly, a graduate assistant unable to fulfill the duties of her appointment because of pregnancy shall notify the administrator of her major unit as soon as circumstances permit.

During the illness, injury, or pregnancy the major unit shall adjust (reduce, waive, or reschedule) the graduate assistant's duties as those duties and the assistant's physical circumstances reasonably dictate.  If total absence from duties becomes necessary, the major unit shall maintain the stipend of the appointment, provided the graduate assistant is still enrolled, for a period of two months, or to the end of the appointment period or of the semester, whichever should occur first.

The graduate assistant shall have the right to return to the assistantship, within the original terms of the appointment, at such time as he or she is able to reassume the duties of the position.

A graduate assistant planning to take a leave under this policy shall notify the administrator of his or her major unit as soon as circumstances permit.

A graduate assistant who adopts a child shall be entitled to adoption leave of up to two (2) months, the first week of which will be paid by the major unit and the balance of which will be unpaid, to commence on or before the date of adoption as determined by the graduate assistant.  

A graduate assistant who becomes a parent by birth and is not otherwise covered by the pregnancy leave policy, shall be entitled to parental leave of up to two (2) months, the first week of which will be paid by the major unit and the balance of which will be unpaid to commence on or before the date of birth as determined by the graduate assistant. Additional unpaid leave may be arranged on an ad hoc basis, as mutually agreed with the major unit.

Eligibility for adoption leave or parental leave is determined under the following conditions: (1) It must be completed within six (6) weeks of the birth or adoption of a child under the age of six (6); (2) It may not extend beyond the graduate assistant’s previously scheduled appointment end date; and (3) It must be requested in writing no less than four (4) weeks prior to the scheduled start of the leave.

 


Graduate Fellows

Most fellowships require full–time pursuit of a graduate program. Unless the fellowship carries specific requirements for determining eligibility, the department or school is responsible for determining and certifying the full–time status of the student. All predoctoral graduate fellows paid through the university must be registered during the period for which payment is made.