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Office of the Registrar
Office of the Registrar

Administrative Action Form System - Instructions

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Office of the Registrar
Instructions for the Administrative Action Form System

The Administrative Action Form System can be found in two ways:
  • From the Registrar's Office homepage www.reg.msu.edu, select Instructor Systems Menu under the Faculty/Staff heading. After a successful login with your MSUNetID and password, select "Administrative Action Forms" from the Instructor Systems Menu.

  • From the Registrar's Office homepage www.reg.msu.edu, select Online Forms Menu under the Faculty/Staff heading. Select "Administrative Action Forms" from the Online Forms Menu and login with your MSUNetID and password.



Administrative Action Form System Menu

Administrative Action Form System Menu





System Access

System Access Example

In this example, Jane Smith has access to the Department of Criminal Justice.
Jane is not an instructor.




New Form Example - Grade Change

System Access Example

In this example, Jane Smith is initiating a grade change for a student in Fall 2003 CJ 110 001.




New Form Example - Grade Change

System Access Example

Jane completes the form and clicks the 'submit' button.




New Form Example - Grade Change

System Access Example

Jane views the submission message, which gives her a Form ID.
Form IDs can be used for tracking the form through the system.

Emails are sent to needed approvers.




Current Status of Forms

System Access Example

By selecting "Current Status and Archive List" from the system menu, Jane can view the current status of forms within her security level.




Form Action

System Access Example

By selecting "Review and Approve/Deny" from the system menu, Jane can view a list of the forms within her security level that need action.
Wherever Jane sees System Access Example, she can click and approve/deny the individual form.




Form Action

System Access Example

In this example, Jane reviews the form, approves the action, and submits her decision.
Note: If Jane had denied the request, all previous approvers (in this case the instructor) would receive an email informing them of the denial.




Form Search

System Access Example

By using the "Search forms based on Form ID" or "Search forms based on PID", Jane can find any form, including past forms, at any time and view the form details.